R. C. Buckley Elementary Child Care Program
WELCOME TO THE LANSING SCHOOL AGE
CHILD CARE PROGRAM
The School Age Child Care Program (S.A.C.C.P) is a non-profit organization that provides childcare services to students who attend the Lansing Elementary School. The program consists of a morning program that operates before the school day begins and an afternoon program that operates after the school day ends. The before and after school programs are way that the school can help working parents who have a family. Our program is dedicated to providing recreational activity, relaxation, and fun in a safe environment for your child. In addition, our program is supervised and structured to create an atmosphere where children can make choices about how to spend their time, and learn respect for themselves and others. The program has been designed to provide care for your child at a reasonable cost. We hope that you will always feel free to voice any questions, concerns, or suggestions that you may have. We strive to create a positive place for your child and look forward to working with you to help make that happen.
The Lansing School Age Summer Child Care Program is held in the cafeteria of the Lansing Elementary School. When dropping off or picking up their children parents should park in the bus circle in front of the elementary school (unless it is during the times that the buses are dropping off or picking up kids at the school) and enter the building through the main doors or use the side door to the left of the main entrance that leads directly to the cafeteria, however during the winter months this entrance is not used. The entrance to the cafeteria is the first doors on the left as you enter the building through the main entrance.
BEFORE SCHOOL PROGRAM
The Before School Program opens at 7:00 a.m. and ends at the beginning of the school day each day that school is in session. Please do not drop your child off before 7:00 a.m. For the child’s safety, parents are required to sign their child into the Before School Program each morning. We are not responsible for children who are dropped off outside. Furthermore, children are not allowed to ride the early morning bus to the program. The children will be provided with a cubby to store their belongings each morning until they go to their classrooms. Morning activities may include Arts and Craft projects, indoor play in the cafeteria, games in the gym if it is not being used by morning clubs and outdoor play weather permitting. There are a variety of board games, card games, books to read and toys available for the children to play with. Students should not bring in toys and electronic devices from home to the program. Children who will be eating breakfast at the school will be sent through the breakfast line at 8:40 a.m. Kindergarten students will be taken to their designated spot to line up to go to their classroom at 8:50 a.m. The rest of children will be dismissed to their classrooms at 9:00 a.m.
AFTER SCHOOL PROGRAM
The After School Program operates from the time of dismissal at the Lansing Elementary School (approximately 3:15 p.m.) until 5:45 p.m. every day that school is normally in session. At dismissal an announcement is made for children who are attending the after school program to be dismissed and their teachers send them down to the Gym for checking in. However, a staff member will pick up the children who are in Kindergarten and bring them to the gym. Each child is signed-in by a staff member as they arrive and if a child’s attendance is expected, but the child does not show up, a staff member will check with the child’s teacher, the nurse’s office, the main office and the bus or parent to locate the missing child. We must know that every child is present before we can begin the day’s activities. After checking in the kids are brought down to the cafeteria and each child has a cubby available to store his or her belongings. An afternoon snack is provided daily consisting of a variety of foods that change from day to day as well as a milk or juice. Afternoon activities may include Arts and Craft projects, indoor play in the cafeteria, games in the gym and outdoor play weather permitting. We have a variety of board games, card games, books to read and toys to play with. Children should not bring in toys and electronic devices from home to the program. Parents may pick your children at any time during the hours of operation and each child needs to be signed out on a daily basis.
Admission to the School Age Child Care Program is open to all students in grades K-4 from the Lansing Elementary School. Enrollment into the program is on a first-come basis. During the month of May, families who had children enrolled in the program during the year will be given registration forms for the following year first. Parents need to return these forms as soon as possible in order to secure their placement in the program for the following year. Any remaining placements available will be opened to families of children who are interested in the program at the end of the month. The program usually has 10 to 15 immediate openings available as a result of the fourth graders moving on to the Middle School. Once all the available openings have been filled a waiting list will be started. If openings should become available, the parents on the waiting list will then be contacted in the order that they were placed on the list. In the event that parents who have registered for the following year have an unpaid balance when the school year ends they will lose their child's placement. Their spot will be given to another parent who wishes to enroll their child in the program.
Parents are required to fill out and sign a registration form for each child being enrolled in the program and by signing the registration form parent’s consent to the program policies that are outlined in the parent handbook. In addition, there is a non-refundable registration fee of $50.00 per child, which is a one-time fee paid when enrolling your child into the program for the first time. A child is officially enrolled in the program when the registration form has been filled out and returned. A child cannot attend the program if we do not have a completed registration form and payment for the registration fee. When filling out the registration form parents need to register their child for the days of the week they want to schedule their child to attend. Those are the days you will be billed for whether your child attends the program or not. The program does not operate on a drop-in basis. Children must be enrolled for certain days of the week in order to attend. Space permitting parents may increase the number of days or change the days of the week your child is enrolled during the school year.
The fee structure of our program is designed to cover the operating costs of the program. As a non-profit service, any funds in excess of the operating costs are invested back into the program in the form of equipment, supplies, special activities and staff training. Everyone will be charged for scheduled days regardless of attendance. Credits will not be given for missed days due to absences or children attending other activities such as chorus, band, and activities offered by the Lansing Parks and Recreation during the school year. Parents can change their scheduled days if their children are attending these activities so they will not be charged. The following list of fees are per child:
Registration Fee: $50.00 (One time fee for new students entering the program)
Primary Rates: If only one child is enrolled in the program
Family Rates: If more than one child is enrolled in the program.
Special Rates: Apply in certain circumstances
Full Day Program Fee: $25.00
Early Dismissal Day: $2.00 extra is charged in addition to normal After School Fee.
Late Pick Up Fee: $5.00 for every 15 minutes.
Late Payment Fee: $15.00
Program tuition fees are billed on a monthly basis. The billing cycle begins on the first day of the month and ends on the last day of the month. The bill for tuition will be placed in the folders of each family on the first day of each month. The charges will cover the tuition for the current month and payment will be due by the last day of the month. If any adjustments need to be made they will be done at the end of the month and will be reflected on the next billing statement. If payments for tuition are not received before the next billing date your account is considered past due. Overdue tuition balances need to be taken care of as soon as possible. Failure to pay for tuition will result in the child not being allowed to attend the program.
The following guidelines will be used in regards to overdue account balances. When the payment for the account has not received by the due date a $15 late fee will be charged to the account. Parents will receive a letter from the Program Director reminding them that their bill is past due. If arrangements are not made to take care of the outstanding account balance and the account remains overdue after two weeks from receiving their reminder letter the parents will receive a second notice. If the account remains past due after 4 weeks the parents will receive a final notice and will no longer be eligible to use the program. All unpaid balances must be paid in full by the last day of school or parents who have registered their child for the next school year will lose their placement in the program for the following year. In addition, parents are not eligible to use the services of the summer program as well until the bill is paid in full.
YEARLY PROGRAM SCHEDULE
(2018 – 2019)
The Lansing School Age Child Care Program will generally follow the regular school calendar… meaning when the Elementary School building is closed the program is closed as well. Please be sure to pay special attention to the following dates that the program will not be open. Hopefully this will give you plenty of time to plan ahead. If the school should happen to make any changes to the yearly calendar during the school year that would affect the program schedule you will be informed as soon as possible.
DATES THE PROGRAM IS CLOSED
Monday October 8th Columbus Day
Monday November 12th Veteran's Day
Wednesday - Friday November 21st – 23rd Thanksgiving Recess
Monday - Wednesday December 24th – January 2nd Winter Recess
Monday January 21st Martin Luther King Jr.
Monday - Friday February 18th – 22nd Mid-Winter Rec
Friday March 22nd Vacation Dayess
Monday - Friday April 15th – 19th Spring Recess
Friday May 24th Vacation Day
Monday May 27th Memorial Day
FULL DAY PROGRAMS
During the year, the Lansing Elementary School at times will have certain days scheduled for parent conferences. When there are Parent Conference days scheduled we will often offer a full day program for those days. Attendance for the full day programs is based on the child's enrollment. Each child is enrolled in the program for certain days of the week. If your child is “normally” enrolled in the After School Program on the same day that a full day program occurs, we will be expecting your child to attend the program that day. Please notify the director as soon as possible before the scheduled full day program if your child will not be attending the program this day, otherwise you will be charged for that day whether your child attends or not. If your child is not “normally” scheduled to attend the After School Program on the day that a full day program is scheduled, you will need to make other arrangements for your child. A waiting list will be started in case some openings become available. If openings should become available, the parents on the waiting list will then be contacted in the order that they were placed on the list. The After School Program currently has full day program scheduled on each of the following days. If any changes are made to the school calendar during the school year the program will adjust its schedule accordingly.
FULL DAY PROGRAM DATES
Friday October 26th Parent/Teacher Conference Day
Monday March 25th Supt. Conference Day
EARLY DISMISSAL DAYS
On various days throughout the year the Lansing Elementary School uses early dismissals for parent conferences and training. On these days the After School Program will generally open earlier based on what time the early dismissal takes place. There will be an extra fee of $2.00 charged on early dismissal days, in addition to the normal afternoon fee, if your child attends. At the beginning of each school year the office sends early dismissal/emergency closing forms home for parents to fill out. The office will be using the information that you put on these forms to decide where your child will be sent on the early dismissal dates. If your child is “normally” enrolled in the After School Program on the same day of an early dismissal day and you will be using the program on that day please include that information on the form when you send it back to the office. If your child is scheduled to attend the program on the same day the school is having an early dismissal we will be expecting your child to attend that day. Please notify the director as soon as possible before the scheduled early dismissal day if your child will not need the program on this day. If your child is not “normally” scheduled to attend the After School Program on the same day of an early dismissal day you will need to make other arrangements for your child. A waiting list will be started in case some openings become available. The After School Program will open at the early dismissal time on each of the following days. If any changes are made to the school calendar during the school year the program will adjust its schedule accordingly.
EARLY DISMISSAL DATES
Friday October 12th 12:15 p.m.
Thursday October 25th 12:15 p.m.
Friday November 9th 12:15 p.m.
Friday February 1st 12:15 p.m.
Monday February 4th 12:15 p.m.
Friday March 8th 12:15 p.m.
Monday March 11th 12:15 p.m.
Monday June 24th 12:15 p.m.
Tuesday June 25th 12:15 p.m
INCLEMENT WEATHER POLICY
If for any reason due to the weather, Lansing Central Schools are closed for the day, the School Age Child Care Program will also be closed as well. If Lansing Central Schools are delayed due to poor weather, the Before School Program will also operate on the same delay. For example: If the start of school is delayed 1 hour, then the Before School Program will open 1 hour later than the normally scheduled time. If the delay becomes a cancellation, then the program will be cancelled as well. In addition, if school is dismissed early due to an emergency (weather, etc), the After School Program closes as well. The office will be sending forms home at the beginning of the school year to be filled out in the event that this happens. The information that you fill out on these forms will be used to decide what should be done with your child if school should close early. Please be sure to have a backup plan. You can usually tune into the radio and TV news broadcasts to hear or see information regarding school closings. The school will have this information posted as soon as possible.
WE LOOK FORWARD TO A HEALTHY, FUN-FILLED YEAR WITH YOUR CHILD. PLEASE FEEL FREE TO CONTACT ME WITH QUESTIONS, CONCERNS, OR ANY PROBLEMS THAT MAY ARISE. WE ARE OPEN TO SUGGESTIONS THAT YOU MIGHT HAVE AND ARE HERE FOR YOU AND YOUR CHILD.
FOR MORE INFORMATION OR A COPY OF THE PARENT HANDBOOK CONTAINING MORE DETAILED INFORMATION PLEASE CONTACT:
THE LANSING SCHOOL AGE CHILD CARE PROGRAM
RAYMOND C. BUCKLEY ELEMENTARY SCHOOL
284 RIDGE ROAD
LANSING, NEW YORK 14882
(607) 533-3020 Ext. 1103 (Childcare Office)
(IF NO ONE IS AVAILABLE PLEASE LEAVE A MESSAGE)
RON FROST, PROGRAM DIRECTOR